Privacy Policy 
Last Updated on 2nd August 2019
Academy Martial Arts Privacy Policy
Academy Martial Arts Limited (“Academy Martial Arts”, “us”, “we” or “our”) is committed to respecting your privacy and to complying with applicable data protection and privacy laws.
You can visit our websites without disclosing any personally identifiable information about yourself (although please note that we may use cookies and collect other non-personally identifiable information about your browsing activity – see our cookie policy for detailed information).
If you do submit personal information by ordering products, services, registering for an event or completing a web form registration, for example, you can be assured that we will use your personal information only to support your continuing relationship with the Academy Martial Arts.
We have provided this Privacy Policy Statement to help you understand how we collect, use and protect your information when you visit our websites and when you generally use our products and services.
We wish to help you make informed decisions, so please take a few moments to read the sections below and learn how we may use your personal information.
Personal Information Collection
We endeavour to collect and use your personal information only with your knowledge and consent and typically when you order and subsequently use products and services, make customer enquiries, register for an event, register for information or other services, request product information, submit a job application or when you respond to communications from us (such as questionnaires or surveys). The type of personal information we may collect could include, for example, your name and postal address, date of birth, telephone number, email address, and credit/debit card information; lifestyle and other information collected on registration or through surveys.
If you choose to provide us with personal information it will be used in support of the intended purposes stated at the time at which it was collected, and subject to any preferences indicated by you.
Non-personal Identifying Information
We may also collect non-personally identifying information about your visit to our websites based on your browsing activities. This information may include the pages you browse and products and services viewed or ordered for example. This helps us to better manage and develop our sites, to provide you with a more enjoyable, customised service and experience in the future, and to help us develop and deliver better products and services tailored to your individual interests and needs.
From time to time, if you consented accordingly we may also store and use your information to contact you for market research and marketing purposes. We may contact you by email, phone or mail.
How will we use your information?
We may use your information for a number of purposes which includes: processing your orders and managing and administering your account; delivering any services, products or information requested by you; responding to complaints or account enquiries; administering debt recoveries; verifying your identity when required (you may lose your password or security information for example, and we may then need to ask you for other ‘identifiable’ information to protect your data from unauthorised access). We may also undertake market and product analysis based on your use of our services and products and contact you with information about new developments, products, services and special offers by post, telephone and automated means such as mobile text message (SMS), Email and the internet (subject to any preferences expressed by you).
If you have consented to receive details of products and services, events and training you can contact us at any time to have your details removed from lists used by us for any or all of those purposes or from lists maintained by our headhunting division, to update your information or to otherwise tell us how you would like to receive information about our and/or third party products and services – the choice is yours.
To update your marketing preferences please email martialartsstourbridge@gmail.co.uk and quote your full name in the body of the email and tell us what you want us to do (i.e. ‘opt-out Email’, ‘opt-out SMS’ etc or if you have previously objected to receiving information by post for example, but would now like to change your mind and receive information then just say, ‘opt-in post’ in the subject header of your email).
When will we disclose your information to others?
We may only disclose information about you and contact details to (i) companies within the Academy Martial Arts Group for the purposes and subject always to the terms of this Privacy Policy Statement; (ii) in the event that we undergo re-organisation or are sold to a third party, in which case you agree that any personal information we hold about you may be transferred to that re-organised entity or third party for the purposes and subject to the terms of this Privacy Policy Statement. For the purposes of this Privacy Policy Statement, “Academy Martial Arts Group” means Academy Martial Arts LLP or any company or other entity in which Academy Martial Arts Group owns (directly or indirectly) more than 50% of the issued share capital. Please note that Academy Martial Arts does not sell or pass your personal information to third parties (other than as set out in the paragraph above) unless you have given us permission or unless it is strictly necessary to deliver the products and services ordered or used by you and you are notified beforehand.
For example, we may disclose your data to a credit card company to validate your credit card details and obtain payment when you buy a phone or other product or service.
Academy Martial Arts may also be obliged to disclose your personal information to meet any legal or regulatory requirements (for example to comply with a court order) or obligations in accordance with applicable law.
Social media, blogs, reviews
Any social media posts or comments you send to us (on the Academy Martial Arts Facebook pages or associated pages like “Simply Fit” and “Shed It And Shred It” for instance) will be shared under the terms of the relevant social media platform (e.g. Facebook / Twitter / Instagram) on which they are written and could be made public.
Other people, not us, control these platforms. We are not responsible for this kind of sharing. We recommend you should review the terms and conditions and privacy policies of the social media platforms you use. That way, you will understand how they will use your information, what information relating to you they will place in the public domain, and how you can stop them from doing so if you are unhappy about it.
Any blog, review or other posts or comments you make about us, our products and services on any of our blogs, reviews or user community services will be shared with all other members of that service and the public at large. Any comments you make on these services and on social media in general must be not offensive, insulting or defamatory. You are responsible for ensuring that any comments you make comply with any relevant policy on acceptable use of those services.
How long do we keep your information for?
To make sure we meet our legal data protection and privacy obligations, we only hold on to your information for as long as we actually need it for the purposes we acquired it for in the first place. In most cases, this means we will keep your information for as long as you continue to use our services having expressed interest in them, and for a reasonable period of time afterwards if you stop doing so, to see if we can persuade you to come back to us. After that we will delete it other than where we lawfully can keep any data for audit or legal reasons.
We shall keep data on our prospect database for not longer than 3 years from receipt subject to an individual’s right to unsubscribe or be forgotten at any time.
Access to your Information
You can write to us at any time to obtain details of the personal information we may hold about you. Please write to: martialartsstourbridge@gmail.com or Data Protection Officer, Academy Martial Arts, Unit 1, Stambermill Works, Bagley Street, Stourbridge DY9 7AR. Please quote your name and address together with your mobile and/or email address (if relevant). We would be grateful if could also provide brief details of what information you want a copy of (this helps us to more readily locate your data).

We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
Information Security
Academy Martial Arts recognises that its customers are increasingly concerned about how companies protect personal information from misuse and abuse and about privacy in general. Academy Martial Arts is constantly reviewing and enhancing its technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction. We use industry standard TLS certificates to provide encryption of data in transit, for example, all access to Academy Martial Arts’s websites and management portals is covered by HTTPS.
Please be aware that communications over the Internet, such as emails/webmails, are not secure unless they have been encrypted. Your communications may route through a number of countries before being delivered – this is the nature of the World Wide Web/Internet. Academy Martial Arts cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
Privacy Support
Academy Martial Arts reserves the right to amend or modify this Privacy Policy Statement at any time and in response to changes in applicable data protection and privacy legislation.
If we decide to change our Privacy Policy, we will post the changes on our website so you know what information we collect and how we use it. If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will tell you. You will have a choice as to whether or not we are able to use your information in this different manner.

If you have any enquiry about Academy Martial Arts’s privacy policy or practices, please write to: Data Protection Officer, Academy Martial Arts, Unit 1, Stambermill Works, Bagley Street, Stourbridge DY9 7AR or send an email to: martialartsstourbridge@gmail.com
Monitoring and or recording of all your Communications
Monitoring or recording of your calls, emails, text messages and other communications may take place in accordance with UK law, and in particular for business purposes, such as for quality control and training, to prevent unauthorised use of Academy Martial Arts’s websites, to ensure effective systems operation and in order to prevent or detect crime.

Terms Of Use
ABOUT THESE TERMS OF USE
We ask that you carefully read these terms before using our website. These terms of use tell you about the way you can use our website. By continuing to browse on our website, you accept these terms and conditions.
YOUR PERSONAL INFORMATION
We process all of the personal data you give to us on our website in accordance with the terms of our Privacy Policy. Please ensure that all of the information you give to us on our website including any username and password is kept safe, secure and confidential.
THE INFORMATION ON OUR WEBSITE
We do our best to ensure that our website operates properly at all times, but we make no warranties as to the availability or accessibility of our website, and (except as set out here) we will not be liable for any damages, loss, costs or expenses incurred by you as a result of any lack of availability or accessibility of our website. If our prices are displayed incorrectly, we reserve the right to rectify the prices and not sell you the product at the price you originally saw on our website.
LINKS AND SHARING
Any links or opportunities to share (via social media, blogs, and similar sites and communication services) on our website are provided solely for your use and convenience. The link does not represent any endorsement or recommendation by us and does not mean that we have any association with the linked website. We are not responsible for the content of any websites that are linked to or from our website or for the legal consequences of your entering into any contracts with the third parties that provide these linked websites and we do not accept any liability for any loss, damage, expense, costs or liability whatsoever incurred by you as a result.
Please note that if you do share content onto other platforms, there may be separate terms and conditions connected to the organisation that allows you to share. Please check the terms and conditions of any site you intend to share to. Some terms and conditions may prohibit you from sharing our content.
We will not be liable for any loss, damage, expense, costs, delays or other liability whatsoever (including without limitation any financial losses such as loss of profit) which you may incur as a result of any event beyond our reasonable control (including without limitation any failure of transmission, communication, computer or other facilities or your inability to access the website for any reason or any failure, error or delay in the sending or receiving of any notice or communication or instruction through the post or any electronic medium).
COPYRIGHT
The content of all parts of the website belongs to Academy Martial Arts. This includes copyright in all of the text, descriptions and images. It also includes trade marks in our name and logos.
You may download to a local hard disk and print extracts from our website for your personal use. You may also recopy downloaded extracts to others provided you do not do so for profit.
Reproduction of part or all of the contents in any form is prohibited unless for personal use. None of the content of our website may be copied or otherwise incorporated into or stored in any other web site, electronic retrieval system, publication or other work in any form (whether hard copy, electronic or other).
If you want to use any of our content for any purpose other than as set out above (which includes framing the website) you must first contact us and obtain our permission.
MAKE SURE YOU ARE UP TO DATE
We reserve the right to change the terms on which our website and products are offered at any time. Any changes to our legal terms and conditions will take effect immediately when they are placed on our website, and will apply to all future use of our website. You should regularly check the General Terms and Conditions and our policies posted on our website as they may have changed since your last visit.
WHAT YOU CANNOT DO ON OUR WEBSITE
When using our website you cannot: (1) interfere or disable any security related features of the site or features that prevent or restrict use or copying of the content accessible via the site; (2) give any false information in your account details; (3) take another person’s identity without that person’s permission or misrepresent you are acting on behalf of a person, entity or organisation; (4) use the site if we have suspended or banned you from using it; (5) send junk, spam or repetitive messages; (6) engage in any illegal or unlawful conduct; (7) modify, interfere, intercept, disrupt or hack the site; (8) misuse the site by knowingly introducing viruses, Trojans, worms, logic bombs or other similar material or by undertaking any other action which would harm the site, any site user’s equipment or have a detrimental impact on any site user’s experience of using the site; (9) collect any data from the site other than in accordance with these Terms of Use; (10) submit or contribute any content that is abusive, threatening, obscene, untrue, shocking or offensive; (11) abuse, harm or bully another site user, member of our staff or person; (12) submit or contribute any User Content without the permission of the content owner or otherwise infringe the copyright, trademark or other rights of third parties; or (13) submit or contribute any information or commentary about another person which is untrue, private, confidential or defamatory (including personally accusing another person of unproven criminality or serious wrongdoing which could damage their reputation in the eyes of anyone reading your comment).
If you breach any of these Terms of Use we may prevent you from using this website on a permanent or temporary basis. We can take other action as well including but not limited to reporting you to the police or other law enforcement body, issue a warning or take legal action against you and pursue any costs we incur as a result of doing this.

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